All persons applying for Work with Wildlife volunteer programs must complete and sign enrollment and indemnity forms. In the case of minors, the legal parents or legal guardian must sign. The person or persons who have signed the forms are hereafter referred to as the clients and/or applicants. The client agrees to be bound by these application conditions. No agent, representative or client of Work with Wildlife has any right to alter, vary or waive any of these conditions. This contract, by whoever it is made and wherever it is made, is subject to and shall be governed and construed according to law.
Payment / Acceptance of Application
Once Work with Wildlife approve an online application, a provisional booking will be sent to the client via e-mail. The client must then fax signed and completed enrollment/indemnity forms to Work with Wildlife and pay 50% of the total fee to qualify for our programs (non-refundable, non-transferable, and non-changeable). Please note that while provisional bookings are indications of project availability, volunteer placements are only confirmed upon receipt of an enrollment/indemnity form and 50% deposit. Airfare and other travel arrangements should only be arranged after confirmation of a volunteer placement.
The balance of the program price is payable in full one month before date of departure. If the balance is not paid by the due date, Work with Wildlife reserves the right to disqualify the applicant. If an applicant applies a month or less before the start of the volunteer program, then the full price is payable at time of application.
Cancellation / Change by Client
Any notification of cancellation must be in writing. The date on which the letter is received by Work with Wildlife or its agents will determine the cancellation charges applicable. In the event of cancellation the following charges apply: more than 30 days before departure 50% of total programme cost retained, less than 30 days before departure 100% of total programme cost retained.
Cancellation by Work with Wildlife
Work with Wildlife reserves the right to cancel any program. In the event of a program being cancelled for whatever reason, the client may choose a full refund of all moneys paid, or alternatively any other program that Work with Wildlife is in a position to offer. No further liability by Work with Wildlife to the client with regard to the cancellation will arise.
In the event of a client failing to join a program, joining after departure, or leaving prior to completion, no refunds or liability will be accepted by Work with Wildlife.
Work with Wildlife does not accept any liability arising out of changes to itineraries, or any other matters relating to a program, due to factors outside its control. These factors include wars, strikes, weather, political disputes, border closures, delayed flights, etc. Any expenses incurred by the client arising out of these changes are for their own account.
All clients must be in possession of insurance, a valid passport, together with any necessary visas or required vaccinations, and the client accepts full responsibility for obtaining the same. Any information or advice given by Work with Wildlife or its agents with regard to the above is given in good faith, but Work with Wildlife can accept no responsibility for the information given. Should a client be refused entry to any country due to incorrect or incomplete documentation, Work with Wildlife will not be held liable for any costs of such delays or repatriation costs for the client.
Authority on Tour
The client accepts that at all times the decisions of the authorities will be final on all matters likely to endanger the safety and well being of the client.
During a program should a client, in the sole opinion of Work with Wildlife or its duly authorized representative, be considered unsuitable for the program, due to being in contravention of any customs or laws, or by reason of causing inconvenience or annoyance to other clients, then Work with Wildlife may disqualify the applicant. In such circumstances transportation to the nearest town will be provided. Work with Wildlife will not be liable to make any refund to the client and no other liability by Work with Wildlife to the client will arise.
Limitation of Liability
Client bookings are accepted on the understanding by the client that certain risks exist as an inherent part of travel countries outside the UK, and clients undertake the Work with Wildlife programs and associated expeditions entirely at their own risk. While Work with Wildlife takes every precaution to ensure the safety of clients, no responsibility can be accepted for any death, injury or loss that might occur to such clients, sustained from any causes whatsoever. The client and his/her dependents, heirs, executors, administrators or assigns, hereby indemnify and hold blameless, Work with Wildlife, its members, employees, representatives and agents from any claims of any nature and from any liability for delay, loss, damage, injury, illness or death arising from any cause whatsoever out of events related to or occurring during a program.
Work with Wildlife reserves the right to increase program prices due to any increases in fuel costs, park entrance fees or fluctuation of exchange rates.
Defamation of Character
Any client found to be defaming the Work with Wildlife programs or the character of any program personnel will immediately be asked to leave the program without a refund from Work with Wildlife.
Clients participating in excursions out of Work with Wildlife programs do so at their own risk.
Clients are bound by the aforementioned terms and conditions and enrollment information must be complete and accurate. Any false declaration would render any claim whatsoever void and the client could further be held liable for prosecution.
Any activities undertaken during Work with Wildlife programs are at a client’s own risk and Work with Wildlife is indemnified against any claims whatsoever that may arise in connection with any injury, loss or damage during the activities at each destination or transport to and from each destination, in the knowledge that the program leaders will take all reasonable precautions for the safety and welfare of the participants. Costs in respect of any accident or illness which, in the opinion of the authorities, requires medical attention, are the client’s liability.